Preparation of Your Final Manuscript

Please note that it is strictly forbidden to add a new co-author who has not been identified so in the review manuscript. Also please be advised that your manuscript should strictly comply with the very same paper template specified at the submission phase. Please refer to the detailed instructions given under the appropriate conference webpage (Submission).

If you have any  inquiry about the final PDF template of your camera-ready manuscript, then please submit it to <>.

Insertion of the Copyright Clearance Code Notice

The appropriate copyright clearance code notice is to appear on the bottom of the first page of each paper according to the guidelines set forth in the Cataloging/Copyright Instructions for an IEEE Conference Proceeding. Detailed instructions can be found at:

  • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-5386-2553-8/17/$31.00 ©2017 Crown
  • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-5386-2553-8/17/$31.00 ©2017 European Union
  • For all other papers the copyright notice is: 978-1-5386-2553-8/17/$31.00 ©2017 IEEE

IEEE Latex users can add following lines just before begin{document} for the copyright notice to show up (shown below as an example for the fourth case above):

\IEEEoverridecommandlockouts \IEEEpubid{\makebox[\columnwidth]{ 978-1-5386-2553-8/17/\$31.00~\copyright~2017 IEEE \hfill} \hspace{\columnsep}\makebox[\columnwidth]{ }}

MSWord users can use: ‘Insert’ ➝ ‘Text box’, insert the appropriate copyright notice in the textbox, and place the box (without border) at the bottom left on the first page.

Validation of Your Manuscript by PDF eXpress

  • Go to IEEE PDF eXpress Website.
  • Create an IEEE PDF eXpress account (use conference ID: 42289XP).
  • Use ‘new user’ if you haven’t used this site before.

Use IEEE PDF eXpress to check if your PDF file is Xplore-compliant, OR, else, you can use this site to convert your source files into an IEEE Xplore-compliant PDF file (e.g., for LaTeX users, create a zip file that includes dvi and your eps figure files all together, and then upload the zip file for the system to convert into a compliant PDF file; for MSWord users, upload the Word file and let it convert and return a compliant PDF file).

If you have any question about the validation of your camera-ready manuscript by PDF eXpress, please submit it to <>.

Upload of Your Manuscript on EasyChair

The camera-ready submission can be uploaded to the EasyChair conference system. Simply follow the same steps as before and update the former submission. (Submission)

Submission of Your Manuscript Copyright Form

The first corresponding author of your paper will receive a seperate notification with instruction for the copyright form to be submitted. You will be then redirected to IEEE eCF website where you will be able to easily complete and submit your copyright form online. Please do so no later than Sunday 12 November 23:59 CET as this step is compulsory for paper inclusion in the conference program and its submission for publication by IEEE Xplore®. If you did not receive this e-mail or require another author to be adressed, please write to <>.